Privacy Policy

1. Introduction

At Elevate Events, we are committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, process, and store your personal information when you use our website or services.

We value your privacy and are dedicated to maintaining the confidentiality of your personal information. By accessing our website or using our services, you consent to the practices described in this Privacy Policy.

2. Information We Collect

We may collect the following types of information:

• Personal Information: This includes your name, email address, phone number, company name, job title, and any other information you provide when registering for events, subscribing to our newsletter, or contacting us.
• Event Registration Information: Information provided when registering for our events, including dietary requirements, accessibility needs, and payment details.
• Technical Information: Information about your visits to our website, including IP address, browser type and version, time zone setting, browser plug-in types and versions, operating system, and platform.
• Usage Information: Information about how you use our website, including page views, navigation paths, and information about your browsing behavior.

3. How We Collect Your Information

We collect information through the following methods:

• When you fill out forms on our website;
• When you register for events;
• When you subscribe to our newsletter;
• When you contact us through email, phone, or other methods;
• Through cookies and similar technologies (see our Cookie Policy for more information);
• Through third-party services that you have authorized to share information with us.

4. How We Use Your Information

We use your information for the following purposes:

• To provide and manage the services you request;
• To manage your event registrations and attendance;
• To send you updates about events you've registered for;
• To send you our newsletter if you've subscribed to it;
• To improve our website and services;
• To respond to your inquiries;
• To comply with legal obligations;
• To prevent and detect fraud.

5. Legal Basis for Processing

We process your personal data on the following legal bases:

• Consent: When you have given us explicit consent to process your data for specific purposes, such as sending you marketing communications.
• Contract Performance: When processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.
• Legitimate Interests: When processing is necessary for our legitimate interests, provided these interests do not override your fundamental rights and freedoms.
• Legal Obligation: When processing is necessary to comply with a legal obligation.

6. Data Sharing and Disclosure

We may share your personal information with:

• Service Providers: Third-party vendors who help us operate our website, conduct our business, or provide services to you.
• Event Partners: If you register for an event, we may share your information with event partners, sponsors, or co-organizers as necessary for event administration.
• Legal Requirements: When required by law, such as in response to a subpoena, court order, or other legal process.
• Business Transfers: If we are involved in a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred as part of that transaction.

We do not sell your personal information to third parties.

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process the data, and whether we can achieve those purposes through other means.

8. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

• The right to access your personal data;
• The right to rectify inaccurate or incomplete personal data;
• The right to erase your personal data;
• The right to restrict the processing of your personal data;
• The right to data portability;
• The right to object to processing;
• The right to withdraw consent at any time;
• The right to lodge a complaint with a supervisory authority.

To exercise these rights, please contact us using the information provided in the "Contact Information" section.

9. Data Security

We have implemented appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage.

However, please note that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

10. International Data Transfers

We may transfer your personal data to countries outside your country of residence and outside the European Economic Area (EEA). When we do so, we ensure that appropriate safeguards are in place to protect your data and that the transfer complies with applicable data protection laws.

11. Children's Privacy

Our services are not intended for children under the age of 16, and we do not knowingly collect personal information from children under 16. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us, and we will take steps to delete such information.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new Privacy Policy on this page and updating the "Last updated" date at the bottom of this page. We encourage you to review this Privacy Policy periodically for any changes.

13. Contact Information

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Elevate Events
Tel: +44 (0) 2920 783 020
E-mail: info@forum-europe.com
Registered office: 5 Sovereign Quay, Havannah Street, CF10 5SF, UK